Job Description

Summary/Objective

ASAE helps associations, and the professionals who lead, manage, and work in them, transform society through the power of collaboration. We are looking for someone to join our team as the Manager, Meeting Operations & Engagement. Candidates must be able to work in a diverse, inclusive, and collaborative environment where colleagues are engaged, respect and support each other, hold themselves accountable, and celebrate their work.

Position reports to Director, Meeting Operations and Engagement to manage the scope of work and strategic direction for various events, programs and conferences for ASAE.

Responsible for planning and executing logistics and related meeting operations functions for ASAE’s signature programs, conferences and special events. Work with other ASAE staff teams to coordinate meeting and event logistics to include but not limited to: ASAE Research Foundation, Marketing, Partnership, Global, Finance, Member Services, Public Policy, and the Learning & Meetings department. When assigned (in person or online), manage logistics, content and all functions related to the programs and events. 

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Meeting Operations & Engagement:

• Work collaboratively with the Director, Meeting Operations and Engagement in the creation and implementation of programs and events.
• Coordinate logistics for assigned online and in-person signature programs and conferences.
• Build and cultivate vendor relationships to help mitigate costs and strengthen net revenue for ASAE, and the ASAE Research Foundation.
• Negotiate the best scenario with regards to room, rates, F&B and AV costs for meetings and events as assigned.
• Assist with the creation of RFP’s, hotel block management, contract negotiations, site inspection, overseeing logistics, coordination of sponsor requirements, on-site and/or online execution, post-event wrap up and other duties as assigned.
• Establish and maintain budget tracking reports. Coordinate with learning and marketing team members to ensure program budgets align.
• Assist with creation and management of event master timelines and master calendar of events.
• Work with staff team members, vendors and supervisor to research and implement new formatsfor conferences to enhance and deliver successful member experiences.

 

Essential Skills

• Strong logistics, project and vendor management required, contract negotiations, and technical and organizational skills are essential.
• Ability to utilize mobile technology to implement on-site logistics management and to train others on the meetings logistics team.
• Ability to learn and manage meeting specifications in meeting management database as well as general contractor systems to manage meeting graphic submissions and approvals.
• Advanced computer skills are essential including proficiency in MS word, Excel, Outlook, Power Point, association database management software. Flexible to learn new programs.
• Signage management and execution experience.
• Knowledge of EMS and AMS software is beneficial (registration, expo floor and speaker management), Solver (budget management), and experience mapping systems.
• Ability to manage a project budget.
• Ability to serve as a project manager for an overall event.
• Desire and passion to learn and understand how the association, hospitality and travel industries operate.

 

Required Education and Experience

• Bachelor’s degree in related field or equivalent combination of education, training, and experience
• 3-5 years of experience 

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment.

Physical Demands

This position must be able to lift up to 25 lbs.

Position Type and Expected Hours of Work

This is a full-time position.

Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m.

Flexible hybrid schedule.

 

 

Benefits Offered

• Flexible Work from Home Arrangements
• Flexible Work Hours
• Casual Dress Code
• Medical, Dental, Vision +
•  Flexible Spending and Health Savings Account
• Generous 401k Retirement Plan
•  Life and AD&D Insurance
•  Short and Long-Term Disability Plans
•  Employee Assistance Program (EAP)
•  AFLAC Plans
•  Legal & Identity Theft Protection Plans
•  Company Paid Professional Development
•  Tuition Reimbursement Program
•  Personal Computer Purchase Program

PandoLogic. Category:Hospitality & Tourism, Keywords:Meeting and Convention Manager, Location:Washington, DC-20005

Job Tags

Full time, Contract work, Temporary work, For contractors, Casual work, Flexible hours,

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